June 10, 2015

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[ Town Council - Meeting Minutes ]
June 10, 2015

TOWN OF INDIALANTIC
Brevard County, Florida 32903
REGULAR TOWN COUNCIL MEETING
June 10, 2015 Town Hall
MINUTES NO. 15-09

MINUTES OF A TOWN COUNCIL MEETING HELD IN THE INDIALANTIC TOWN HALL ON JUNE 10, 2015

PRESENT: Hon. Dave Berkman, Mayor
Hon. Stuart Glass, Deputy Mayor
Hon. Dick Dunn, Councilmember
Hon. Randy Greer, Councilmember
Hon. Jill Hoffman, Councilmember
Paul Gougelman, Town Attorney
Christopher W. Chinault, Town Manager
Laura Eaton, Town Clerk

This meeting was tape recorded. Records are indexed and filed for ready reference where such have been summarized in typed minutes.

I. CALL TO ORDER AT 7:00 PM

Mayor Berkman called the meeting to order at 7:00 pm.

II. PLEDGE OF ALLEGIANCE

III. 2013/2014 AUDIT PRESENTATION – Debbie Goode, Carr, Riggs & Ingram, LLC

Ms. Goode presented the audit for FY-14 and advised of new accounting procedures that will take effect in next year’s audit. She advised that the Town’s fund balance is currently $688,096 which is approximately three months of operating expenses and that the Town had a clean audit report.

Mayor Berkman moved to accept the audit. Councilmember Hoffman seconded. Motion carried unanimously.

IV. PUBLIC

Mike McClusky, 130 Fifth Avenue, requested that Council revisit allowing murals and noted that Melbourne and Eau Gallie have programs in place with criteria for approval. Council agreed to add this to the July agenda and requested that staff provide background information from previous meetings.

V. PUBLIC ANNOUNCEMENTS

Mayor Berkman read the following announcements:

A. There are currently openings, including reappointments, on the Civil Service Board, Code Enforcement Board, Parks, Recreation and Beautification Committee and Zoning and Planning Board

B. There will be openings, including reappointments, on the Board of Adjustment, Civil Service Board, Code Enforcement Board, and the Parks, Recreation and Beautification Committee in July

C. Town Hall will be closed Friday, July 3, 2015 in observance of Independence Day

VI. CONSENT AGENDA

A. Minutes No. 15-08 – Regular Meeting – May 13, 2015

B. Appointments

1. Civil Service Board – 2 openings. Bernie Gott would like to be reappointed. Reappoint Mr. Gott

C. Approval of the First Amendment to the Fire-Rescue Dispatch Services Interlocal Agreement with Melbourne Beach

D. Approval of the County/Town Disbursement Agreement for $39,500 to provide a sidewalk along Wavecrest Avenue extending from dune crossover 16 (aka Fourteenth Avenue) to SR-A1A

E. Resolution 15-06 establishing a Fund Balance Practice

F. Resolution 15-07 supporting an initiative to voluntarily reduce the use of plastic bags

Mayor Berkman moved to approve items A through E. Deputy Mayor Glass seconded. Motion carried unanimously.

F. Resolution 15-07 supporting an initiative to voluntarily reduce the use of plastic bags

Mike Daniel, Surfrider Foundation, advised that educational programs are currently being provided in Melbourne Beach and thanked Council for their support.

Mayor Berkman moved to approve Resolution 15-07. Councilmember Greer seconded. Motion carried unanimously.

VII. ORDINANCES AND RESOLUTIONS

A. Ordinance 15-04 – re-naming Sunset Park

1. Second reading – by title only

Attorney Gougelman read the ordinance by title only.

2. Public hearing and adoption

There were no public comments.

Councilmember Hoffman moved to adopt Ordinance 15-04. Mayor Berkman seconded. Motion carried unanimously.

VIII. UNFINISHED BUSINESS

A. Discussion and possible action regarding Police Department accreditation (Requested by Councilmember Dunn)

Councilmember Dunn stated that as he was not present at the last meeting he would like to have input into an assessment of the Police Department. He suggested that a self-assessment of the policies and electronic record retention be done and that the physical plant be reviewed.

Mayor Berkman advised that he is waiting for a proposal from Mr. Elder from SouthEast Law Enforcement and Corrections Training and stated that he felt meeting the physical requirements for accreditation would be too expensive for the Town.

Councilmember Dunn moved to have the Department provide an index of its policies with dates of revision, review its electronic record retention policy and compare the physical plant against the accreditation guidelines for the August meeting. Councilmember Hoffman seconded. Motion carried with Mayor Berkman voting “nay.”

IX. NEW BUSINESS

A. Discussion and possible action regarding the Lily Drainage Improvements Project

Town Manager Chinault gave background information on ongoing drainage issues at this location and presented a plan for improvements.

Susan Vallette, Garden Club By-the-Sea, and Sally Scalera, University of Florida Extension Office, spoke in favor of the project.

Councilmember Hoffman moved to approve the project. Mayor Berkman seconded. Motion carried unanimously.

B. Discussion and possible action regarding termination of the Town Manager’s employment contract and designation of an Acting Town Manager if needed

This was tabled until later in the meeting.

C. Discussion and possible action regarding a review of Town Code chapters (Requested by Councilmember Hoffman)

Councilmember Hoffman noted that there has been no general review of the Town codes for several years and suggested that an advisory committee consisting of residents and merchants be formed.

Town Manager Chinault advised that land use sections should also be reviewed by the Zoning and Planning Board.

It was noted that the Charter requires board and committee members to be residents of the Town. Council requested that Attorney Gougelman review options to allow non-residents to be appointed.

Rick Bertel, Chairman of the Zoning and Planning Board, stated that businesses should approach the Board with concerns and/or suggested changes to the code.

Councilmember Hoffman moved to create a panel to review the Town codes. Mayor Berkman seconded. Motion carried unanimously.

D. Discussion and possible action regarding amending the Code to permit opening soon signs and/or banners (Requested by Mayor Berkman)

E. Discussion and possible action regarding amending the Code to permit grand opening signs and/or banners to be displayed for 45 days (Requested by Mayor Berkman)

Items D and E were discussed together.

Mayor Berkman requested that Council consider allowing opening soon signs and extending the time allowed for grand opening signs to help support new businesses in Town. He recommended that the total time allowed for both signs be seventy-five days.

Council agreed to add this to the July agenda.

B. Discussion and possible action regarding termination of the Town Manager’s employment contract and designation of an Acting Town Manager if needed

Mayor Berkman advised that this is being tabled until next month.

Carol Andren, 906 S. Ramona, stated that she wanted to speak on this item. Attorney Gougelman clarified that it has been removed from the agenda with the option to bring it back at a later date.

X. ADMINISTRATIVE MATTERS

A. Report from Town Manager
Statistical Reports – May, 2015

Town Manager Chinault advised that the new generator for Town Hall/Police Department is operational and that there was a water main break on Riverside Drive.

B. Report from Town Attorney – Attorney Gougelman had no report.

XI REPORTS

A. Mayor Berkman advised that representatives from Northrup Grumman will be speaking at the upcoming Mayors’ meeting.

B. Deputy Mayor Glass thanked the Town Manager for his work on Orlando Park and thanked Councilmember Hoffman and Bill Antonetz for their help with the Honor Flight fund raiser.

C. Councilmember Dunn had no report.

D. Councilmember Greer had no report.

E. Councilmember Hoffman had no report.

XII ADJOURNMENT

The meeting adjourned at 8:50 pm.

TOWN OF INDIALANTIC

____________________________
Dave Berkman
Mayor

ATTEST: __________________________
Laura Eaton
Town Clerk