February, 2014

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[ Town Manager's Report ]
February, 2014

TOWN MANAGER’S REPORT Agenda Item
February 18, 2014

1. Intergovernmental Activity:
a. PSFE Requirements: Staff will meet with other municipalities to assess changes needed to the Interlocal Agreement with the County and School District to allow municipalities to comply with State law enabling municipalities to lessen Comprehensive Plan requirements as they relate to the Public School Facilities Element (PSFE), Capital Improvement Element (CIE), and Intergovernmental Cooperation Element (ICE). (02/21/12) Planners to meet and assess benefits to down-sizing. (08/20/13)
b. NPDES: The permit application for the upcoming five-year period has been submitted to the Florida Department of Environmental Protection. (07/17/12) Approval for the period 01/01/13 to 12/31/17 was issued. (11/20/12)
c. Ernest Kouwen-Hoven Bridge: FDOT plans in FY-14 to perform work on the bridge near the water line. No work is planned for the driving surface. (08/21/12)
d. US-192/Riverside Drive: FDOT has indicated a willingness to re-examine traffic movement at the intersection toward possibly restricting N. Riverside Drive motorists from turning west onto US-192 while S. Riverside Drive motorists have a green light to turn west onto US-192. (03/19/13)
e. Beach Renourishment: Federal monies are expected to re-nourish the South Reach section of the beach sometime between November, 2013 and May, 2014. Five hundred and eighty-five cubic yards of sand will be added to the beach. Staging areas are to be determined at a later date. (04/16/13) Pipes are expected 11/1/13 with the project starting around Flug Avenue and traveling south. The dredge arrives 11/21/13. (11/19/13) Sand was placed on the beach from crossover #3 northward and is now being pumped south of the boardwalk. (12/17/13)
f. SR-A1A Resurfacing: FDOT plans in FY-16 to resurface SR-A1A from US-192/SR-500 to south of the Pineda Causeway. (08/21/12) FDOT has agreed to also resurface those portions of the SR-A1A right-of-way that taper into the side streets. The finished product will consist of a 10 ½’ inside travel lane on SR-A1A, an 11’ outside lane, and a 4’ bicycle lane. (02/19/13)
g. Pedestrian Crossing Signs: FDOT prefers using the notification to motorists that they must yield to pedestrians when the pedestrian is in the crosswalk thereby providing consistency. They note having used other types of signs in the past with limited success at best. FDOT is considering a corridor-based sign approach to lessen any confusion for motorists. (03/19/13)
h. Staff Involvement: The Town Manager was re-elected as Chair of the Brevard County Local Mitigation Strategy (LMS) Steering Committee. This group develops the LMS Plan and prioritizes post disaster monies that are made available to jurisdictions in the County. (01/21/14)

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2. Fiscal Activity:
a. Orlando Park: Staff is preparing a grant application for the FY-15 cycle for FRDAP monies to replace the picnic shelter (approximately 24’ x 36’) and to resurface the basketball courts in the park. (8/20/13) The application was submitted to FDEP. (10/15/13) The application is ranked 23 out of 51 small projects. (02/18/14)
b. FEMA Firefighter Assistance Grant: An application for $45,838 Federal monies with a $2,412 local match for the following: $25,250 for 10 sets of bunker gear; $15,000 for Firefighting training for volunteers; and $8,000 for the cascade fill station to meet NFPA standards, which was not funded. (06/15/11) The application was revised to include air packs but later denied. (02/21/12) A new grant application for bunker gear, training, and air bottle support has been submitted. (07/17/12) A new application was submitted but only the training portion was approved. (06/25/13) An application was submitted for 10 sets of bunker gear for $22,860 and for a cascade fill station $16,624–total grant of $39,484 (local share being $1,974). (12/17/13)
c. Orlando Park: The project consists of adding play items and providing improved pedestrian access at the northeast and southeast corners of the park. (08/21/12) The project has been ranked #5 in the Small Projects category. (02/19/13) The grant application has been approved. (06/25/13) Council to consider the Agreement with FDEP. (07/16/13) FDEP authorization to proceed has been received. (08/20/13) The Parks, Recreation and Beautification Committee selected 5 pieces of play equipment. These items have been ordered. Other grant approved work has commenced. (09/17/13) The play items are expected to be delivered the week of 12/09/13. (12/17/13) The Dayton Express and Wavebreak have been installed by GameTime. Public Works has installed the tilted sky runner and see saw. The slide is yet to be installed. An additional see saw has been ordered. (01/21/14) All work has been completed except for receiving and installing the additional see saw. (02/18/14)
d. Fire House Painting: The Sheriff’s Department has been contacted as to the feasibility of having prison personnel paint the town’s fire station. (09/17/13) Staff is exploring the cost for prison labor to paint the fire station. (10/15/13) Private sector estimate of $7,444 with 7 year material and labor warranty. Sheriff’s Department estimate of $4,000 using the town’s pressure washer with no warranties. (12/17/13)
e. Florida League of Cities grant: The Town received an award notice for $3,723 to cover ½ of the cost for the in-car police camera and ½ of the cost for certain Public Works safety items. (12/17/13)
f. Police Laptops: The Police Department has secured a Department of Highway Safety and Motor Vehicle grant that should net the Town approximately $3,000 toward the $4,952 budgeted to replace laptops in Town police cars. (02/18/14)
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3. Organizational Activity:
a. Street Lights: Power for streetlights arrives in some cases to the light pole from behind residences without an easement for the line. Concern arises when there is the desire to have the vegetation under the lines trimmed. Prescriptive easements may be obtainable—but at a cost. Some lights are not at intersections. This will probably be presented to Council at a future meeting. (10/18/11) FPL has been requested to remove the light at 138 Ormond Drive. (12/20/11) Service to the light at the northeast corner of Cocoa and S. Ramona avenues is being re-directed through the S. Ramona Avenue right-of-way. (01/17/12) The streetlight at 138 Ormond Drive has been removed. (03/20/12) FPL has completed a streetlight inventory and a small adjustment has been noted. (04/16/13)
b. Storm drainpipe failure: Under Eighth Avenue east of S. Ramona Avenue costing $23,208.70. (01/17/12)
c. Storm drainpipe failure: Under Orlando Boulevard east of S. Riverside Drive costing $6,256. (06/19/12)
d. Storm drainage failure: Under Third Avenue east of N. Ramona Avenue costing $15,427.50. (09/18/12)
e. Storm drainage failure: Under N. Shannon Avenue north of Third Avenue costing $15,758. (10/16/12)
f. Orlando Park: Public Works personnel have removed the see saw and last remaining spring toy as both items have deteriorated and were unsafe. The lower portion of the tot swing legs were replaced and the steering wheel apparatus for the fire truck has been replaced. (02/19/13) The hand-holds for the climbing wall have been replaced. (03/19/13) The tube slide along the east side of the bungalow is damaged and has been removed. (04/16/13) The large pavilion (21’ x 21’) has been deemed unsafe and Council is being requested to allow for it to be removed. (06/25/13) The larger pavilion has been removed. (07/16/13) Public Works has removed the bungalow play item from Orlando Park because a portion of the wood base has rotted. (01/21/14)
g. Sea Park (aka Tampa Avenue Park): To provide a shower and/or foot wash using potable water (or by installing a well) would cost approximately $4,500. (07/17/12)
h. Riverside Park: The swing was vandalized resulting in the metal poles being welded by Smitty’s. The swing is operational again. (01/21/14)
i. Sunset Park: Approximately 125 linear feet of the park’s path is being replaced because it fails to meet accessibility standards and is becoming a trip hazard. (10/15/13) The path work has been completed. (12/17/13)
j. Sidewalk Repair: Potentially hazardous sidewalk sections are being identified for repair. (02/18/14)

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k. Dune Crossover Expansion/Renovation: FDEP field permits have been secured for the widening of the dune crossovers at Watson Drive, Crossover #10 and Crossover #11. The widening effort will involve adding a seating areas measuring 4’ x 8’ along the south side of each crossover and rehabilitating the existing structures. There will be no additional penetration of the dune. Work cannot commence until after November 1, 2013. (06/25/13) Council agreed to widen Crossover #12 rather than Crossover #11 for which a modification of the Field Permit has been secured. (09/17/13) CO #11 is being renovated and CO #10 is being widened. (12/17/13) CO #10 widening has been completed and Public Works personnel are working on widening and rehabilitating the Watson Drive crossover. (01/21/14) To comply with restrictions on activity during the sea turtle nesting season work adding the seating area to CO #12 will be expedited prior to the completion of improving the crossover at Watson Drive. (02/18/14)
l. Stormwater Inlets: A contractor has removed material from 10 of the 167 inlets. (02/18/14)
m. Street Resurfacing: VA Paving, Inc. has resurfaced the 400 and 500 blocks of Watson Drive and the 400 block of Tenth Avenue as approved by Council. (12/17/13)