May, 2013

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[ Town Manager's Report ]
May, 2013

TOWN MANAGER’S REPORT Agenda Item
May 21, 2013

1. Intergovernmental Activity:
a. 2nd and Palm avenues: Council approved installing a sewer force main along portions of 2nd and Palm avenues in June, 2000, with work commencing by RKT, in October, 2001. Failures occurred along the pipe’s route. The County sued RKT’s bonding company and won in court. RKT’s insurer appealed the decision. (01/18/11) Court set 7/7/11 as the date to receive the initial brief. (06/21/11) The County Attorney’s Office has noted that the case is still with the Fifth District Court of Appeals awaiting reply briefs from RKT and the Surety with oral arguments expected before the end of the year. A final decision is expected by the end of March, 2012. (10/18/11) The County and RKT insurer have resolved the matter and will develop a plan with the Town to address the deficiencies. (06/19/12) The County expects improvements to be scheduled after January, 2013. (10/16/12) County/Town meeting is being scheduled for December. (11/20/12) County forces will start re-compacting the pipe under the 400 and 300 blocks of Second Avenue in late January or early February and continue south on Palm Avenue. The disturbed area will be repaved and eventually the street will be re-surfaced. (12/18/12) County forces are repacking the force main and working on S. Palm Avenue. Contractors have milled and resurfaced Second and N. Palm avenues.(04/16/13) Contractors have milled and resurfaced S. Palm Avenue to Ormond Drive. (05/21/13)
b. PSFE Requirements: Staff will meet with other municipalities to assess changes needed to the Interlocal Agreement with the County and School District to allow municipalities to comply with State law enabling municipalities to lessen Comprehensive Plan requirements as they relate to the Public School Facilities Element (PSFE), Capital Improvement Element (CIE), and Intergovernmental Cooperation Element (ICE). (02/21/12)
c. NPDES: MS4 fourth year report submitted to the Florida Department of Environmental Protection. (07/17/12)
d. NPDES: The permit application for the upcoming five-year period has been submitted to the Florida Department of Environmental Protection. (07/17/12) Approval for the period 01/01/13 to 12/31/17 was issued. (11/20/12)
e. Ernest Kouwen-Hoven Bridge: FDOT plans in FY-14 to perform work on the bridge near the water line. No work is planned for the driving surface. (08/21/12)
f. US-192/Riverside Drive: FDOT has indicated a willingness to re-examine traffic movement at the intersection toward possibly restricting N. Riverside Drive motorists from turning west onto US-192 while S. Riverside Drive motorists have a green light to turn west onto US-192. (03/19/13)
g. Beach Renourishment: Federal monies are expected to re-nourish the South Reach section of the beach sometime between November, 2013 and May, 2014. Five hundred and eighty-five cubic yards of sand will be added to the beach. Staging areas are to be determined at a later date. (04/16/13)
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h. SR-A1A Resurfacing: FDOT plans in FY-16 to resurface SR-A1A from US-192/SR-500 to south of the Pineda Causeway. (08/21/12) FDOT has agreed to also resurface those portions of the SR-A1A right-of-way that taper into the side streets. The finished product will consist of a 10 ½’ inside travel lane on SR-A1A, an 11’ outside lane, and a 4’ bicycle lane. (02/19/13)
i. Pedestrian Crossing Signs: FDOT prefers using the notification to motorists that they must yield to pedestrians when the pedestrian is in the crosswalk thereby providing consistency. They note having used other types of signs in the past with limited success at best. FDOT is considering a corridor-based sign approach to lessen any confusion for motorists. (03/19/13)
2. Fiscal Activity:
a. FEMA Firefighter Assistance Grant: The fire chief submitted an application for $45,838 Federal monies with a $2,412 local match for the following: $25,250 for 10 sets of bunker gear; $15,000 for Firefighting training for volunteers; and $8,000 for the cascade fill station to meet NFPA standards, which was not funded. (06/15/11) The application was revised to include air packs. (10/18/11) The grant application was denied. (02/21/12) A new grant application for bunker gear, training, and air bottle support has been submitted. (07/17/12)
b. FMIT grant monies: The Town has secured a grant in the amount of $2,500 toward the purchase of the in-car camera for the Chevy Tahoe. (11/20/12)
c. Orlando Park: A request for the State to roll-over the FY-12 Orlando Park improvement FRDAP grant was submitted for consideration. The project consists of adding play items and providing improved pedestrian access at the northeast and southeast corners of the park. (08/21/12) The project has been ranked #5 in the Small Projects category. (02/19/13) A final determination by the legislature and Governor has not been received. (05/21/13)
d. Lily Park: The Garden Club by the Sea has donated in memory of Pat Russo two benches for Lily Park. (03/19/13)
3. Organizational Activity:
a. Storm drainpipe failure: Under Eighth Avenue east of S. Ramona Avenue costing $23,208.70 (01/17/12)
b. Storm drainpipe failure: Under Orlando Boulevard east of S. Riverside Drive costing $6,256. (06/19/12)
c. Storm drainpipe failure: Under Third Avenue east of N. Ramona Avenue costing $15,427.50. (09/18/12)
d. Storm drainpipe failure: Under N. Shannon Avenue north of Third Avenue costing $15,758. (10/16/12)
e. Swale: Public Works personnel installed a swale along the south side of Wayne Avenue east of N. Riverside Drive. (08/21/12)

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f. Swale: Public Works personnel installed a swale at the intersection of Wayne Avenue and Watson Drive. (06/19/12)
g. Swale: Public Works is installing a swale along the west side of N. Ramona Avenue north of Michigan Avenue to alleviate flooding concerns for the resident at 400 Michigan Avenue. The addition of this swale will assist the Town in meeting Central Indian River Lagoon Basin TMDL requirements. (07/17/12)
h. Street Lights: Concerns have arisen and are being researched with regard to streetlights. Power arrives in some cases to the light pole from behind residences without an easement for the line. Concern arises when there is the desire to have the vegetation under the lines trimmed. Prescriptive easements may be obtainable—but at a cost. Some lights are not at intersections. This will probably be presented to Council at a future meeting. (10/18/11) FPL has been requested to remove the light at 138 Ormond Drive. (12/20/11) Service to the light at the northeast corner of Cocoa and S. Ramona avenues is being re-directed through the S. Ramona Avenue right-of-way. (01/17/12) The streetlight at 138 Ormond Drive has been removed. (03/20/12) FPL is taking an inventory of streetlights within the Town. (05/09/12) FPL has completed the streetlight inventory and a small adjustment has been noted. (04/16/13)
i. Sidewalk Replacement: Don Bo, Inc. has replaced deteriorated sections of sidewalk along N. Palm Avenue between Wayne Avenue and Watson Drive, N. Ramona Avenue, and Fourth Avenue. (01/15/13)
j. Striping: Centerline striping has been completed on S. Riverside Drive and missing reflective paving markers (RPMs) have been installed. (02/19/13)
k. Signs: By January, 2012, the Town will need to ensure that all roadway signs have been inventoried, signs regularly inspected, and a determination made as to the method to address reflectivity. By January, 2015, the Town will need to ensure that all regulatory roadway signs comply with the minimum reflectivity requirements. By January, 2018, the Town will need to ensure that all street signs comply with minimum reflectivity requirements. (03/15/11) The reflectivity requirement has been lessened to apply when signs are normally in need of being replaced. (03/20/12)
l. Orlando Park: Public Works personnel have removed the see saw and last remaining spring toy as both items have deteriorated and were unsafe. The lower portion of the tot swing legs were replaced and the steering wheel apparatus for the fire truck has been replaced. (02/19/13) The hand-holds for the climbing wall have been replaced. (03/19/13) The tube slide along the east side of the bungalow is damaged and has been removed. (04/16/13)
m. Fifth Avenue Median: Public Works personnel are adding society garlic plants to the open spaces in the median. (05/21/13)

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n. Nance Park: Public Works is replacing 2 tot swings that have deteriorated and have replaced the hand-holds for the climbing wall. (03/19/13)
o. Employee Survey: Survey results of employees who were provided a survey instrument: 19.5% believe that favoritism exists; 19.5% believe that employees are not valued; 12.2% express concern about Council politics; 12.2% believe that the organization supports “business as usual”; 9.8% reflect low morale; 9.8% note that additional money is needed for training. Issues of focus need to be improved communication, avoiding favoritism (or the appearance), and an indication of appreciation/recognition of employee value. A committee is being established of employee representatives to meet on a regular basis with the Town Manager to improve communications and lessen any false impressions that might exist. This two-way communication mechanism will better determine the extent of concern expressed through the survey and work toward making improvements. Manager training is being explored. (12/18/12) The Two-Way Communications Committee met and reviewed areas to improve communications with employees and address some concerns previously identified by some employees. (02/19/13) The committee has indicated support for an Employee Recognition Award program that is being offered in April and May on a trial basis providing $30 in gift certificates to the Premiere Oaks 10 Theaters to one employee per month. (03/19/13) Employee suggestion box has been located in the Town Hall conference room with notice to employees sent March 21st. (04/16/13)
4. Council Matters:
a. Showers at Sea Park (i.e. Tampa Avenue): Showers using Melbourne water are projected to cost $4,500 and for a foot wash with Melbourne water the cost is projected to be $4,200. Installing a well to provide showers or a foot wash is estimated to cost $4,600. Annual costs would need to be considered with maintenance to the fixtures using either approach, additional electrical costs for a well, or monthly water bills if the city water approach was implemented. (07/17/12)
b. Showers at Sunrise Park (i.e. Watson Drive): Showers using Melbourne water are projected to cost $3,500 and for a foot wash with Melbourne water the cost is projected to be $3,200. Utilizing the existing well to provide showers or a foot wash is estimated to cost $1,278. Annual costs would need to be considered with maintenance to the fixtures using either approach, additional electrical costs utilizing the existing well, or monthly water bills if the city water approach was implemented. (07/17/12)
c. Farmer’s Market: Staff is working with Susan Dieterle as she pursues a special event permit to provide a Producer’s Farmers Market in Nance Park a portion of one day per week. (03/19/13) The market is set to begin 4/19/13 from 2 to 6 pm in Nance Park. (04/16/13) On May 10 market hours changed to run from 9 am to 3 pm. (05/21/13)