October 16, 2012

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[ Town Manager's Report ]
October 16, 2012

TOWN MANAGER’S REPORT Agenda Item
October 16, 2012

1. Intergovernmental Activity:
a. 2nd and Palm avenues: Council approved the County installing a sewer force main along portions of 2nd and Palm avenues in June, 2000, with work commencing by RKT, in October, 2001. Failures have occurred along the route of the pipe. The County sued RKT’s bonding company and recently won in court. RKT’s insurer has appealed the decision. (01/18/11) Court has set 7/7/11 as the date to receive the initial brief. (06/21/11) The County Attorney’s Office has noted that the case is still with the Fifth District Court of Appeals awaiting reply briefs from RKT and the Surety with oral arguments expected before the end of the year. A final decision is expected by the end of March, 2012. (10/18/11) The County and RKT insurer have resolved the matter and will develop a plan with the Town to address the deficiencies. (06/19/12) The County notes that they expect improvements to be scheduled after January, 2013. (10/16/12)
b. PSFE Requirements: Staff will meet with other municipalities to assess changes needed to the Interlocal Agreement with the County and School District to allow municipalities to comply with State law enabling municipalities to lessen Comprehensive Plan requirements as they relate to the Public School Facilities Element (PSFE), Capital Improvement Element (CIE), and Intergovernmental Cooperation Element (ICE). (02/21/12)
c. Tower: The City of Melbourne is planning to remove the water tower on S. Palm Avenue. It has been reported that the system does not need the tower and the tower is deteriorating. Melbourne is considering requesting to install an antenna to allow for better radio communication for public safety as an essential municipal service. (03/20/12) The City is requiring that the antennas be removed from the water tower by the end of August. Plans to install a monopole have not been submitted for Zoning and Planning Board and Board of Adjustment consideration. (08/21/12) AT&T and the City of Melbourne have determined to not proceed with a monopole on the water tower site with AT&T providing service through other means. (09/18/12)
d. Pedestrian Warning Signs: FDOT has been requested to install signs warning motorists to yield to pedestrians at the crosswalks at SR-A1A and US-192/SR-500 where they intersect. (8/16/11) FDOT agreed to post signs on N. SR-A1A and S. SR-A1A at US-192 and on US-192 at SR-A1A. (04/17/12) Signs have been posted. (06/19/12)
e. NPDES: MS4 fourth year report submitted to the Florida Department of Environmental Protection. (07/17/12)
f. NPDES: The permit application for the upcoming five-year period has been submitted to the Florida Department of Environmental Protection. (07/17/12)

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g. Ernest Kouwen-Hoven Bridge: FDOT plans in FY-14 to perform work on the bridge near the water line. No work is planned for the driving surface. (08/21/12)
h. SR-A1A Resurfacing: FDOT plans in FY-14 to resurface SR-A1A from US-192/SR-500 to south of the Pineda Causeway. (08/21/12)
i. Chase: The Zoning & Planning Board approved a site plan for the development of a Chase Bank at 503 Fifth Avenue (bordered by S. Riverside Drive to the east, Fifth Avenue to the north, and S. Riverside Place to the west). (06/19/12)
2. Fiscal Activity:
a. FEMA Firefighter Assistance Grant: The fire chief submitted an application for $45,838 Federal monies with a $2,412 local match for the following: $25,250 for 10 sets of bunker gear; $15,000 for Firefighting training for volunteers; and $8,000 for the cascade fill station to meet NFPA standards, which was not funded. (06/15/11) The application was revised to include air packs. (10/18/11) The grant application was denied. (02/21/12) A new grant application for bunker gear, training, and air bottle support has been submitted. (07/17/12)
b. TIFT monies: Staff is seeking TIFT monies for an additional sidewalk. (11/21/11) The TIFT Technical Advisory Committee for the South Beaches approved the request to provide a sidewalk along Wavecrest Avenue from the south end of the parking area to Fourteenth Avenue. (12/20/11) The engineer is checking on FDEP requirements. (01/17/12) The Brevard Board of County Commissioners approved the committee recommendation and the Town has secured an FDEP field permit. (02/21/12) Council determined not to spend the money to install a sidewalk along Wavecrest Avenue south of the existing parking area to 14th Avenue. (03/20/12)
c. Orlando Park: A request for the State to roll-over the FY-12 Orlando Park improvement FRDAP grant was submitted for consideration. The project consists of adding play items and providing improved pedestrian access at the northeast and southeast corners of the park. (08/21/12)
3. Organizational Activity:
a. Storm drainpipe failure: The storm drainpipe under Eighth Avenue east of S. Ramona Avenue has failed and there is also evidence of a dimple to the south near the center of Eighth Avenue. Replacement cost is $23,208.70. (12/20/11) The pipe has been replaced. (01/17/12)
b. Storm drainpipe failure: The storm drainpipe under Orlando Boulevard east of S. Riverside Drive failed and was repaired for $6,256. (06/19/12)
c. Storm drainpipe failure: The storm drainpipe under Third Avenue east of N. Ramona Avenue has failed. Work is progressing to replace it at a cost of $15,427.50. (08/21/12) The pipe was replaced. (09/18/12)

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d. Storm drainpipe failure: The storm drainpipe under N. Shannon Avenue north of Third Avenue has failed. (09/18/12) The pipe has been replaced at a cost of $15,758. (10/16/12)
e. Swale: Public Works is installing a swale along the west side of N. Ramona Avenue north of Michigan Avenue to alleviate flooding concerns for the resident at 400 Michigan Avenue. The addition of this swale will assist the Town in meeting Central Indian River Lagoon Basin TMDL requirements. (07/17/12)
f. Swale: Public Works personnel installed a swale along the south side of Wayne Avenue east of N. Riverside Drive. (08/21/12)
g. Swale: Public Works personnel installed a swale at the intersection of Wayne Avenue and Watson Drive. (06/19/12)
h. Street Lights: Concerns have arisen and are being researched with regard to streetlights. Power arrives in some cases to the light pole from behind residences without an easement for the line. Concern arises when there is the desire to have the vegetation under the lines trimmed. Prescriptive easements may be obtainable—but at a cost. Some lights are not at intersections. This will probably be presented to Council at a future meeting. (10/18/11) FPL has been requested to remove the light at 138 Ormond Drive. (12/20/11) Service to the light at the northeast corner of Cocoa and S. Ramona avenues is being re-directed through the S. Ramona Avenue right-of-way. (01/17/12) The streetlight at 138 Ormond Drive has been removed. (03/20/12) FPL is taking an inventory of streetlights within the Town. (05/09/12)
i. TMDL requirements: Staff is working with the Town’s engineering consultant to address Florida Department of Environmental Protection (FDEP) requirements for the Town to reduce TN (Total Nitrogen) and TP (Total Phosphorus). FDEP has not determined the amount of a reduction of TN and TP that will be required by the Town from the Town’s storm drainage system or the timeframe for compliance. FDEP has so far not provided an indication as to what the Town’s requirements are and the Town’s engineer is uncomfortable in releasing information that could later be used to benefit the Town’s position. (10/19/10) The Town’s consulting
engineer has determined that the Town is in compliance through 2012 based on the aggressive efforts of the Town to install swales within the Town’s rights-of-way. (04/19/11) The County is trying to engage municipalities in financially supporting gathering more detailed information with the expectation of lessening Federal/State required expenses. (09/20/11) It appears that the Town is in compliance for the area south of Fifth Avenue. Information has been submitted to determine if the Town will be in compliance for the area north of Fifth Avenue. (02/21/12) The area north of Fifth Avenue, which is in the North Indian River Lagoon basin has been determined to be in compliance. (03/20/12)
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j. Unionization: The Public Employees Relations Commission (PERC) notified the Town that 6 Town firefighters petitioned to be represented by a union. Andy Hament, with Ford & Harrison, responded on behalf of the Town. (05/17/11) An election was held and all 6 noted their desire to unionize. (10/18/11) Negotiations begin January 19th. (01/17/12)
k. Signs: By January, 2012, the Town will need to ensure that all roadway signs have been inventoried, signs regularly inspected, and a determination made as to the method to address reflectivity. By January, 2015, the Town will need to ensure that all regulatory roadway signs comply with the minimum reflectivity requirements. By January, 2018, the Town will need to ensure that all street signs comply with minimum reflectivity requirements. (03/15/11) The reflectivity requirement has been lessened to apply when signs are normally in need of being replaced. (03/20/12)
l. Boardwalk: Public Works personnel have replaced the deck from the Emergency Vehicle Ramp to Access #8 and have replaced the deck at Access #6. (09/18/12) The Emergency Vehicle Ramp has been replaced. Current efforts are focused on the access point at the south end of the boardwalk. (10/16/12)
4. Council Matters:
a. Health Insurance Benefits: Staff provided a comparative list, as has been previously provided to Council, reflecting the level of support by various municipalities for covering health insurance premium costs. (10/18/11)
b. Parking on Yards: The Zoning & Planning Board considered whether additional regulations should be developed toward restricting parking of vehicles on yards in front of residences. It was determined by the Board that there are certain safeguards to protect lawns currently in the code and that the enforcement might be difficult in that some existing residences have what could be considered full or partial grass driveways. The Board elected not to pursue the matter further. (11/21/11) Language restricting vehicular parking on front yards has been provided to the Zoning & Planning Board for consideration. (06/19/12) Council declined to pursue imposing restrictions. (07/17/12)
c. Banners: The feasibility of utilizing banners is to be considered at the January meeting of the Parks, Recreation, and Beautification Committee. (01/17/12) The committee recommends that the Town provide some form of recognition to the winter holiday season and that this take the form of cost effective decoration(s)/display(s) in Douglas Park and a banner behind the sea turtle sign in the Fifth Avenue median east of SR-A1A. (02/21/12) Inasmuch as holiday lights are to be provided on Fifth Avenue the Parks, Recreation and Beautification Committee is not pursuing the development of a banner(s) at this time. (10/16/12)

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d. Showers at Sea Park (i.e. Tampa Avenue): Showers using Melbourne water are projected to cost $4,500 and for a foot wash with Melbourne water the cost is projected to be $4,200. Installing a well to provide showers or a foot wash is estimated to cost $4,600. Annual costs would need to be considered with maintenance to the fixtures using either approach, additional electrical costs for a well, or monthly water bills if the city water approach was implemented. (07/17/12)
e. Showers at Sunrise Park (i.e. Watson Drive): Showers using Melbourne water are projected to cost $3,500 and for a foot wash with Melbourne water the cost is projected to be $3,200. Utilizing the existing well to provide showers or a foot wash is estimated to cost $1,278. Annual costs would need to be considered with maintenance to the fixtures using either approach, additional electrical costs utilizing the existing well, or monthly water bills if the city water approach was implemented. (07/17/12)
f. Communications Center Services: The police and fire/rescue operations are providing information to providers of police and fire/rescue communication services. No proposals have been received for Council consideration. (06/19/12) The Town has communicated with Melbourne Beach with regard to updating information as it relates to the possible sharing of dispatching and cost sharing for police and/or fire. (08/21/12) The Sheriff stated that his department is unable to consider providing communication services for the Town because he lacks the space and staff to do so. (09/18/12)