July, 2011

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[ Town Manager's Report ]
July, 2011

TOWN MANAGER’S REPORT Agenda Item
July 27, 2011

1. Intergovernmental Activity:
a. Melbourne Causeway: FDOT has proposed replacing the easternmost relief bridge (bridge number 700037) and the parallel pair of relief bridges (bridge numbers 700173 & 700175), which are east of the Ernest Kouwen-Hoven Bridge on US-192. The plan includes monies in FY-06 for design and monies in FY-10 for construction. For the tentative FDOT Five-Year Plan the construction cost has been projected at $15.7 million. A temporary bridge will be constructed south of the existing bridge, which will protrude about 45 feet south of US-192 along Douglas Park. Staff has requested that a separated 10-foot bike path be constructed on the bridges for traffic moving in both directions and four-foot bike lanes along the outer lanes of the new bridges. Preliminary plans provided by FDOT’s consultant on 2/28/07 reflect six-foot wide temporary bike/pedestrian bridges along the south side of the causeway south of the westernmost relief bridge and the easternmost relief bridge. The project proposes to have a five foot wide protected sidewalk along the north side of the westernmost relief bridge and an eight foot wide protected sidewalk along the south side of the easternmost relief bridge. A public meeting was held 6/11/07 at Eastminster Presbyterian Church. FDOT awarded the project to Johnson Brothers Contractors/Wilbur Smith & Associates with project to be completed by October, 2011. The permanent pedestrian bridge opened 7/1/10 and the lanes shifted north of it. Pile driving will no longer occur at night—only dawn to dusk. (09/16/10)
b. SR-A1A Outfall @ Watson Drive: The County is attempting to decrease the amount of SR-A1A street right-of-way water than runs onto the beach. They plan to place permeable pipes through the middle of Sunrise Park and then reconnect to the existing pipe that runs along Watson Drive from SR-A1A to the beach. The improvement is needed to ensure that the Town will be eligible to receive beach sand in the future. A revised set of plans were delivered to the Town. (01/18/11) The Parks Comm. and Council approved the modifications. County forces are making the improvements. (03/15/11) Sod completed. (5/17/11) Waiting for as-built plans. (06/21/11)
c. US-192/SR-500: FDOT is considering adding to the Five-Year Tentative Plan in FY-15 the resurfacing of US-192/SR-500 from Platt Street east to SR-A1A, previously considered for FY-14. Consistent with Council action of April 20, 2010, staff requested that FDOT resurface the side streets to Fifth Avenue that are within the US-192/SR-500 right-of-way and consider whether a bike lane can be added to the outside lanes of US-192/SR-500, which FDOT believes is unlikely. (03/15/11)
d. Post Disaster Redevelopment Plan: Staff is working with the County on a unified Post Disaster Redevelopment Plan. This is a required item in the Town’s Comprehensive Plan. (01/18/11)

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e. Dispatch Services: The Town currently dispatches police and fire/rescue services to the residents. The County has undertaken a study to determine if it is feasible to have a unified dispatch center with all dispatch services coming from that center. Town staff has opposed this unification due to the expectation that new dispatch personnel will be less familiar with the Town and Town residents and the centralization will result in there not being a person in Town Hall at all times. The 2010 State Legislature approved a requirement that emergency dispatchers receive no less than 232 hours of training to be certified by October 1, 2012. (08/17/10)
f. 2nd and Palm avenues: Council approved the County installing a sewer force main along portions of 2nd and Palm avenues in June, 2000. Work commenced by the County’s contractor, RKT, in October, 2001. Since that time significant failures have occurred along the route of the pipe. The County sued RKT’s bonding company and recently won in court. However, the appeal period has not concluded yet. Staff is meeting with County personnel to ensure that the affected portions of 2nd and Palm avenues are returned to the Town’s standards. (10/19/10) RKT’s insurer has appealed the decision. (01/18/11) Court has set 7/7/11 as the date to receive the initial brief. (06/21/11)
g. SR-A1A Resurfacing: FDOT has included the resurfacing of SR-A1A north of US-192/SR-500 in the FDOT Tentative 5-Year Work Program for FY-14 at an estimated cost of $9.5 million. (01/18/11)
h. Florida Friendly Fertilizer Requirements: Staff is working with Brevard County government as it works to ensure that all local governments have adopted fertilizer regulations consistent with the FDEP Model Ordinance. The FDEP Model Ordinance has been revised since the Town adopted the regulations last April. (01/18/11)
i. Riverside Drive/US-192 Traffic: FDOT is reviewing the current situation whereby motorists on N. Riverside Drive that turn west onto US-192 after stopping on red sometimes do so conflicting with motorists on S. Riverside Drive, that have a green light, attempting to turn west onto US-192. (01/18/11)
j. Tower: The City of Melbourne is planning to remove the water tower on S. Palm Avenue. It has been reported that the system does not need the tower and the tower is deteriorating. (04/19/11)
k. Gun Regulations: The Town Attorney has been requested to confirm that Council will need at the August and September meetings to consider an ordinance repealing Sections 10-27 and 10-28 of the Town Code in that the Town’s involvement in regulating guns has been preempted by the State. (07/27/11)

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2. Fiscal Activity:
a. Magnolia Pedway: The Town’s Zoning & Planning Board with the Parks, Recreation, & Beautification Committee held a joint public informational workshop on August 25, 2009 to address potential future development and use of the area from Eighth Avenue to Melbourne Avenue. The cost to prepare development plans is approximately $6,500. (12/16/10)
b. Fire Station Hazard Mitigation Grant: A $35,000 grant application was submitted for FEMA Hazard Mitigation money available to the County from TS Fay to harden the station bay doors and shutter the windows ($26,250 FEMA/$8,750 local). FEMA approved the grant project, which was ranked #1 by the Local Mitigation Strategy Steering Committee, on October 28, 2009. Council approved the agreement on December 9th and an executed copy was received on January 7, 2010. The replacement doors have been installed and the Town has been reimbursed for this cost. The Amendment to allow windows to be installed rather than shutters was executed. Window installation was completed December 3, 2010. (12/16/10) Sensors for the bay doors have been ordered. (01/18/11) The installation of the sensors has been completed and staff is closing out the grant. (04/19/11)
c. FEMA Firefighter Assistance Grant: The fire chief submitted an application for $45,838 Federal monies with a $2,412 local match for the following: $25,250 for 10 sets of bunker gear; $15,000 for Firefighting training for volunteers; and $8,000 for the cascade fill station to meet NFPA standards. (06/15/10) The grant application was not funded. (06/21/11)
d. Kiosk Grant: The grant application to install two kiosks in Indialantic Ocean Beach Park and one in Douglas Park as approved by Council on 11/5/10 has been sent to the state. (11/16/10) Additional information was provided as requested; however, it is unclear is there is currently a champion for this project. (04/19/11) Letter requested from the State Historic Preservation Officer. Agreement detail provided to the State and Council is being requested to proceed with the project or to abandon it. (6/21/11) Council agreed to not proceed with this grant application and the funding source was so notified that it was not fiscally prudent to continue the application. (07/27/11)
e. Fire Truck Grant: The funding agency requested additional information and noted that the federal share amount has been reduced to $617,500 with the local share being $32,500. (01/18/11) The grant was approved and the matter goes to Council for approval. (03/15/11) Council authorized acceptance of the grant and approval to proceed toward the purchase of the ladder truck and have declared the 1987 FMC fire engine as surplus. (04/19/11) Council authorized the purchase of a truck from Crimson Fire, Inc. on 5/5/11. Chassis to be delivered 9/29 to Spartan and the ladder is currently being fabricated. (7/27/11)
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f. High Grass: The lien placed against the property at 515 S. Palm Avenue was released after the amount owed to the Town for mowing the property was paid. (07/27/11)
g. First Responder: The County has notified the Town that it does not plan to provide medical director services to the Town in FY-12. The County has previously covered the cost for this service. The Fire Chief is reviewing the matter. (07/27/11)
3. Organizational Activity:
a. Pavers: The Town Centre Committee proposed embarking on a paver program at Indialantic Ocean Beach Park as a fund-raising effort. Council approved the sale of pavers on 9/16/10. (10/19/10)
b. Signs: By January, 2012, the Town will need to ensure that all roadway signs have been inventoried, regularly inspecting all roadway signs, and determine the method to address reflectivity of signs. By January, 2015, ensure that all regulatory roadway signs comply with the minimum reflectivity requirements. By January, 2018, ensure that all street signs comply with minimum reflectivity requirements. (03/15/11)
c. Street Pavement: An asphalt patch was applied to Tradewinds Terrace to address an inconsistency in the pavement. An additional patch was applied to a small section of Ormond Drive west of Palm Avenue to address a potential safety problem. (07/27/11)
d. Vandalism: The Town is experiencing graffiti on stop signs, speed limit signs, play equipment, Nance Park restroom, a house under construction, buffer walls, and commercial buildings. Town personnel are addressing the vandalism related to Town property while the Police Department is reviewing the situation in an attempt to curtail this unusual activity. (6/21/11)
e. Swale: Public Works personnel installed a swale at 331 Ormond Drive and will be installing one at 408 Melbourne Avenue. (07/27/11)
f. TMDL requirements: Staff is working with the Town’s engineering consultant to address Florida Department of Environmental Protection (FDEP) requirements for the Town to reduce TN (Total Nitrogen) and TP (Total Phosphorus). FDEP has not determined the amount of a reduction of TN and TP that will be required by the Town from the Town’s storm drainage system or the timeframe for compliance. FDEP is trying to determine that which the Town has accomplished with regard to meeting the Town’s goals/requirements; however, FDEP has so far not provided an indication as to what the Town’s requirements are and the Town’s engineer is uncomfortable in releasing information that could later be used to benefit the Town’s position. (10/19/10) The Town’s consulting engineer has determined that the Town is in compliance through 2012 based on the aggressive efforts of the Town to install swales within the Town’s rights-of-way. (04/19/11)
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g. Orlando Park trees: A bay tree has been removed from Orlando Park after it was evidenced that it contracted laurel wilt fungus disease. The Town lost bay trees in Orlando Park to this disease in November, 2009, and in June, 2010. (07/27/11)
h. Dune Crossover #10: Public Works personnel removed the crossover after Council authorized the removal due to the crossover being unsafe. (07/27/11)
i. Unionization: The Florida Public Employees Relation Commission (PERC) has notified the Town that the six Town firefighters have petitioned to be represented by a union. Andy Hament, with Ford & Harrison, will respond to PERC on behalf of the Town. (05/17/11)
j. Mast Arm Signal: The mast arm signal at the northeast corner of SR-A1A and Fifth Avenue was damaged by a motorist. The bell housing that protects the mast arm post was broken. Public Works is in the process of replacing it, for which a bill will be submitted to the motorist’s insurance carrier. (04/19/11)
k. Sign Review: The Zoning & Planning Board held a workshop on April 26, 2011, after soliciting input through the website, newsletter, and public appearance, to consider aspects of the Town’s sign regulations, particularly as they affect businesses. Follow-up discussions will occur especially with regard to decreasing restrictions on window signs. (05/17/11) Code revisions are to be considered by Council on July 27, 2011. (07/27/11)
4. Council Matters:
a. Trash Collection Days: WM assessed the impact of changes of service in Palm Bay and Melbourne prior to implementing the change in collection days as authorized by Council on August 17, 2010. The changes were proposed to accommodate County landfill operation concerns. (03/15/11) A letter was sent to customers noting the new collection days effective June 6, 2011. (05/17/11) Waste Management reimbursed the Town for out-of-pocket costs of $614 to send the notification to customers. (07/27/11)
b. Sandspurs: The second application of a pre-emergent was applied to Town parks in mid-April. The first application was in late February. (05/17/11)