September Report

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[ Town Manager's Report ]
September Report

TOWN MANAGER’S REPORT Agenda Item
September 16, 2010

1. Intergovernmental Activity:
a. Melbourne Causeway: FDOT has included in the Tentative Five-Year Transportation Plan replacing the easternmost relief bridge (bridge number 700037) and the parallel pair of relief bridges (bridge numbers 700173 & 700175), which are east of the Ernest Kouwen-Hoven Bridge on US-192. The plan includes monies in FY-06 for design and monies in FY-10 for construction. For the tentative FDOT Five-Year Plan the construction cost has been projected at $15.7 million. A temporary bridge will be constructed south of the existing bridge, which will protrude about 45 feet south of US-192 along Douglas Park. Staff has requested that a separated 10-foot bike path be constructed on the bridges for traffic moving in both directions and four-foot bike lanes along the outer lanes of the new bridges. Preliminary plans provided by FDOT’s consultant on 2/28/07 reflect six-foot wide temporary bike/pedestrian bridges along the south side of the causeway south of the westernmost relief bridge and the easternmost relief bridge. The project proposes to have a five foot wide protected sidewalk along the north side of the westernmost relief bridge and an eight foot wide protected sidewalk along the south side of the easternmost relief bridge. A public meeting was held 6/11/07 at Eastminster Presbyterian Church. FDOT awarded the project to Johnson Brothers Contractors/Wilbur Smith & Associates with project to be completed by October, 2011. After the permanent pedestrian bridge has been installed south of the westernmost relief bridges, the contractor will replace the west bound westernmost relief bridge, followed by the west bound easternmost relief bridge, followed by the east bound westernmost relief bridge, and finally followed by the eastbound easternmost relief bridge. The permanent pedestrian bridge opened 7/1/10 and the lanes shifted north of it. Pile driving will no longer occur at night—only dawn to dusk. (09/16/10)
b. SR-A1A Outfall @ Watson Drive: The County is attempting to decrease the amount of SR-A1A street right-of-way water than runs onto the beach. They plan to place permeable pipes through the middle of Sunrise Park and then reconnect to the existing pipe that runs along Watson Drive from SR-A1A to the beach. The improvement is needed to ensure that the Town will be eligible to receive beach sand in the future. Concerns, especially regarding access to and from the Indialantic One condominiums, have been conveyed to the County. The County and FDOT are considering the project. (05/18/10)
c. US-192/SR-500: FDOT is considering for FY-12 adding to the Five-Year Tentative Plan in FY-14 the resurfacing of US-192/SR-500 from Platt Street east to SR-A1A. Consistent with Council action of April 20, 2010, staff requested that FDOT resurface the side streets to Fifth Avenue that are within the US-192/SR-500 right-of-way and consider whether a bike lane can be added to the outside lanes of US-192/SR-500, which FDOT believes is unlikely. (09/16/10)
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d. Fifth Avenue: FDOT was contacted for direction as to how it envisions the best way to address concerns regarding Fifth Avenue. US-192/SR-500 from Riverside Place to SR-A1A was suggested to the SCTPO staff as a possible “Complete Street” project in light of concerns raised with regard to this section of US-192/SR-500. August 24, 2010, a meeting was held at which FDOT reviewed various concerns with regard to Fifth Avenue. Information has been provided to Council in a separate memorandum. (09/16/10)
e. Dispatch Services: The Town currently dispatches police and fire/rescue services to the residents. The County has undertaken a study to determine if it is feasible to have a unified dispatch center with all dispatch services coming from that center. Town staff has opposed this unification due to the expectation that new dispatch personnel will be less familiar with the Town and Town residents. Additionally, the centralization will result in there not being a person in Town Hall at all times. The 2010 State Legislature approved a requirement that emergency dispatchers receive no less than 232 hours of training to be certified by October 1, 2012. (08/17/10)
f. FPL: The Town approved closing portions of S. Riverside Drive during certain days to enable FPL crews to install 7 concrete power poles along S. Riverside Drive. FPL has been replacing some of the wooden poles in various parts of Town with new wooden poles and is even replacing some of the older concrete poles. (08/17/10)
g. Planning Requirements: Representatives of Satellite Beach, IHB, Indialantic, and Eligere Strategies, Inc. held a conference call with Florida DCA representatives to determine if there was a possibility of providing relief administratively from the State’s comprehensive plan requirements to smaller communities. DCA personnel stated that they had no authority to move in that direction resulting in the Eligere representatives to acknowledge that they must now proceed with securing legislative relief. The lobbyist had been encouraged by DCA personnel to proceed in this direction. (06/15/10)
h. Library Advisory Board: The Melbourne Beach Library Advisory Board was able to secure approval from the Brevard County Board of County Commissioners on 8/26/10 to increase the current membership of the advisory board enabling 2 appointments from the Melbourne Beach Commission, 3 appointments from the Board of County Commissioners, and 2 appointments from the Indialantic Town Council. Council will need to adopt a resolution and make these 2 appointments. (09/16/10)
i. Technical Assistance: The Town Manager assisted the Town of Melbourne Beach in handling the bid process for consideration of an award to construct a shed at their Town Hall complex. The Clerk is assisting with regard to the budget process. (09/16/10)

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2. Fiscal Activity:
a. Fire Truck Grant: The grant application for financial assistance toward the cost of purchasing a fire truck was not approved but has been re-submitted. (08/17/10)
b. Fire Station Hazard Mitigation Grant: A $35,000 grant application was submitted for FEMA Hazard Mitigation money available to the County from TS Fay to harden the station bay doors and shutter the windows ($26,250 FEMA/$8,750 local). FEMA approved the grant project, which was ranked #1 by the Local Mitigation Strategy Steering Committee, on October 28, 2009. Council approved the DEM/Town agreement on December 9th and an executed copy was received from DEM on January 7, 2010. The replacement doors have been installed. The Fire Chief secured an amendment to allow windows to be installed rather than shutters. (09/16/10)
c. FEMA Firefighter Assistance Grant: The fire chief submitted an application for $45,838 Federal monies with a $2,412 local match for the following: $25,250 for 10 sets of bunker gear; $15,000 for Firefighting training for volunteers; and $8,000 for the cascade fill station to meet NFPA standards. (06/15/10)
d. Orlando Park: The FRDAP application process is to open September 15. Staff expects to apply for $50,000, for improvements to Orlando Park as Council approved last year. The application is intended to provide improved park access at the northeast and southeast corners of the park and include additional picnic and play equipment. (09/16/10)
e. TS Fay: As a result of the Town’s appeal of denial by the State for the Town replacing a section of storm sewer pipe under S. Ramona Avenue immediately north of Orlando Boulevard, FEMA has approved the reimbursement on appeal and is to send $12,287 to the Town. (09/15/09)
f. Stimulus Projects: FLACo requested a list of projects that can commence quickly was submitted—i.e. construction of 800 linear feet of pipe to connect 6th Avenue to 9th Avenue along S. Riverside Drive for storm water drainage purposes at an estimated cost of $100,000; replacing 40,000 linear feet of existing storm water drainage pipe at an estimated cost of $3.6 million. The Orlando Boulevard portion of the existing storm water drainage pipe project, which comprises about 20 to 25 percent of the pipe system, was explored as a possible water quality improvement project should grant money be available for water quality improvements. The projected cost is $2.13 million factoring in certain Federal requirements. Water quality money is being channeled into loan efforts. (03/17/09)
g. SCAT: The Space Coast Transportation Planning Organization (SCTPO) has reached out to municipalities toward considering municipal financial assistance to help SCAT cover operational costs. Town staff has indicated there is no money available for such assistance. (07/20/10)
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3. Organizational Activity:
a. N. Riverside Drive: The County has awarded a contract for the milling and resurfacing of N. Riverside Drive. The work involves installing detectable warning devices at certain points where sidewalks meet street pavement, milling about an inch and one-half of existing pavement, resurfacing with an inch and one-half of pavement, and installing a concrete apron connecting N. Riverside Place with N. Riverside Drive. (07/20/10)
b. TMDL requirements: Staff is working with the Town’s engineering consultant to address Florida Department of Environmental Protection (FDEP) requirements for the Town to reduce TN (Total Nitrogen) and TP (Total Phosphorus). FDEP has not determined the amount of a reduction of TN and TP will be required by the Town from the Town’s storm drainage system, which empties into the Indian River. Additionally, FDEP has not determined the timeframe over which the requirements have to be met. Most recently, FDEP personnel are getting away from focusing on reducing TN and TP. FDEP desires to have seagrass within the Indian River Lagoon at an amount within 10% of the 1943 seagrass coverage—only there does not appear to be any data to reflect the 1943 coverage. FDEP personnel are trying to conjure up some information. Additionally, FDEP has expressed interest in municipalities providing money to fund County or SJRWMD staff to monitor this starting in FY-12. Town staff has expressed no interest in funding County or SJRWMD staff personnel. (07/20/10)
c. NPDES: The Town submitted the required report for the second year of a five-year NPDES Phase II MS-4 permit that was issued to the Town. An on-site audit was conducted March 11, 2010. The Town was requested to provide additional documentation of compliance, which was forwarded to FDEP on April 29, 2010. (05/18/10)
d. Pavers: The Town Centre Committee has proposed embarking on a paver program at Indialantic Ocean Beach Park as a fund-raising event. Council considered the matter on 08/17/10 and will re-visit it on 9/16/10. (09/16/10)
e. Swale: Public Works installed a swale at 303 Ormond Drive, which is actually along the S. Palm Avenue side of the property. (09/16/10)
f. Sidewalk: Public Works personnel patched portions of the N. Palm Avenue sidewalk with asphalt prior to the opening of school to address certain deficiencies in the concrete surface. (09/16/10)
g. Halloween Festival: The Halloween Festival is set for 10/16/10 from 4 to 8 pm. Pre-event meetings are being held and volunteers can contact the Town Clerk in order to receive notices of future pre-event meetings. (06/15/10)

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4. Council Matters:
a. No Fishing Signs: At Council’s direction on April 20, 2010, a letter was sent to FDOT to not post “no fishing from bridge” signs on US-192/SR-500 on the south side of the easternmost relief bridge (Bridge #700037), the south side of the eastbound lanes of the westernmost relief bridge (Bridge #700175), and the pedestrian bridge that will be located south of Bridge #700175 when the relief bridge replacement project has been completed. FDOT noted on April 26, 2010, that they will comply with this request. The signage plans for the completion of the relief bridge project reflected that “no fishing from bridge” signs would be posted on the south side of Bridge #700037. The consultant has been reminded of FDOT’s approval of Council’s request. (06/15/10)
b. Excess Signs: A letter was sent to FDOT regarding excessive signage on US-192 and SR-A1A with the request that FDOT review all signs, particularly Do Not Block Intersection and parking directional signs, to lessen the clutter. FDOT has indicated that 13 signs should be removed, 3 signs will be adjusted, and 4 signs will be added. Included in the signs to be removed are Do Not Block intersection signs for southbound SR-A1A at 2nd and 3rd avenues, a bicyclists yield to pedestrian sign for southbound SR-A1A at US-192, 2 redundant speed limit signs, a redundant pedestrian crossing sign, and the 7 parking directional signs. The proposed work by FDOT has been completed. (09/16/10)
c. Pain Management Clinics: The Z & P Board reviewed the material regarding pain management clinics that was forwarded to the members by Council and determined not to take any action regulating these facilities. (08/17/10)
d. Public Nuisance: In response to direction provided at the July 20, 2010 Council meeting, Town Attorney Gougelman has indicated that Section 254-37 of the Brevard County Code appears to apply to the entire County, whether incorporated or unincorporated. It reads as follows: The control and elimination of all species of mosquitoes in the Brevard mosquito control district is hereby found and declared to be for public purposes and thereby necessary for the maintenance of the health, welfare and prosperity of the inhabitants of the territory embraced in the district and for the convenience, comfort and welfare of the district and the inhabitants thereof. All depressions, lagoons, marshes, ponds or lakes wherein mosquitoes incubate or hatch are hereby declared to be public nuisances, as harmful or inimical to the comfort, health, welfare and prosperity of the inhabitants of the district, and may be abated as provided. Mosquito Control has been requested to evaluate the provisions of the County’s regulations regarding this matter. (09/16/10)

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