July Report

This material was filed under
[ Town Manager's Report ]
July Report

July 20, 2010

1. Intergovernmental Activity:
a. Melbourne Causeway: FDOT has included in the Tentative Five-Year Transportation Plan replacing the easternmost relief bridge (bridge number 700037) and the parallel pair of relief bridges (bridge numbers 700173 & 700175), which are east of the Ernest Kouwen-Hoven Bridge on US-192. The plan includes monies in FY-06 for design and monies in FY-10 ($8.223 million) for construction. For the tentative FDOT Five-Year Plan the construction cost has been projected at $15.7 million. A temporary bridge will be constructed south of the existing bridge, which will protrude about 45 feet south of US-192 along Douglas Park. Staff has requested that a separated 10-foot bike path be constructed on the bridges for traffic moving in both directions and four-foot bike lanes along the outer lanes of the new bridges. It is expected that the current pedestrian and bicycle traffic thruways will be maintained during construction. Preliminary plans provided by FDOT’s consultant on 2/28/07 reflect six-foot wide temporary bike/pedestrian bridges along the south side of the causeway south of the westernmost relief bridge and the easternmost relief bridge. The project proposes to have a five foot wide protected sidewalk along the north side of the westernmost relief bridge and an eight foot wide protected sidewalk along the south side of the easternmost relief bridge. A public meeting was held 6/11/07 at Eastminster Presbyterian Church. FDOT awarded the project to Johnson Brothers Contractors/Wilbur Smith & Associates with project to be completed by October, 2011. After the permanent pedestrian bridge has been installed south of the westernmost relief bridges, the contractor will replace the west bound westernmost relief bridge, followed by the west bound easternmost relief bridge, followed by the east bound westernmost relief bridge, and finally followed by the eastbound easternmost relief bridge. The permanent pedestrian bridge opened 7/1/10 and the lanes shifted north of it. (07/20/10)
b. SR-A1A Outfall @ Watson Drive: The County is attempting to decrease the amount of SR-A1A street right-of-way water than runs onto the beach. They plan to place permeable pipes through the middle of Sunrise Park and then reconnect to the existing pipe that runs along Watson Drive from SR-A1A to the beach. The improvement is needed to ensure that the Town will be eligible to receive beach sand in the future. Concerns, especially regarding access to and from the Indialantic One condominiums, have been conveyed to the County. The County and FDOT are considering the project. (05/18/10)
c. US-192/SR-500: FDOT is considering for FY-12 adding to the Five-Year Tentative Plan in FY-14 the resurfacing of US-192/SR-500 from Platt Street east to SR-A1A. Consistent with Council action of April 20, 2010, staff requested that FDOT resurface the side streets to Fifth Avenue that are within the US-192/SR-500 right-of-way and consider whether a bike lane can be added to the outside lanes of US-192/SR-500. (05/18/10)
Page Two
Town Manager’s Report

d. Complete Streets: The Space Coast TPO has noted that it is considering projects for a “Complete Streets” project. US-192/SR-500 from Riverside Place to SR-A1A has been suggested to the TPO staff in light of concerns raised with regard to this section of US-192/SR-500. (07/20/10)
e. Dispatch Services: The Town currently dispatches police and fire/rescue services to the residents. The County has undertaken a study to determine if it is feasible to have a unified dispatch center with all dispatch services coming from that center. Town staff has opposed this unification due to the expectation that new dispatch personnel will be less familiar with the Town and Town residents. Additionally, the centralization will result in there not being a person in Town Hall at all times. A partial centralization might occur with Melbourne and Palm Bay joining in a united dispatch service and the Sheriff’s Department and County Fire/Rescue joining in a united dispatch service. (06/16/09)
f. Beach Oil: Staff is monitoring through the County EOC the Deepwater Horizon Response in order to be prepared for any impact on the beach area. (05/18/10)
g. FPL: The Town approved closing portions of S. Riverside Drive during certain days to enable FPL crews to install 7 concrete power poles along S. Riverside Drive. FPL has been replacing some of the wooden poles with new wooden poles. (06/15/10)
h. Planning Requirements: Representatives of Satellite Beach, Indian Harbour Beach, Indialantic, and Eligere Strategies, Inc. held a conference call with Florida Department of Community Affairs representatives to determine if there was a possibility of providing relief administratively from the State’s comprehensive plan requirements to smaller communities. DCA personnel stated that they had no authority to move in that direction resulting in the Eligere representatives to acknowledge that they must now proceed with securing legislative relief. The lobbyist had been encouraged by DCA personnel to proceed in this direction. (06/15/10)
i. Fifth Avenue: FDOT was contacted for direction as to how it best envisions the Town and FDOT addressing concerns regarding Fifth Avenue. (07/20/10)
j. Library Advisory Board: The Melbourne Beach Library Advisory Board is working to secure approval from the Brevard County Board of County Commissioners to adjust the current membership of the advisory board enabling 2 appointments from the Melbourne Beach Commission, 3 appointments from the Board of County Commissioners, and 2 appointments from the Indialantic Town Council. The next meeting of the MB Library Advisory Board is set for 9:00 am on July 23, 2010. (07/20/10)

Page Three
Town Manager’s Report

2. Fiscal Activity:
a. TS Fay: As a result of the Town’s appeal of denial by the State for the Town replacing a section of storm sewer pipe under S. Ramona Avenue immediately north of Orlando Boulevard FEMA has approved the reimbursement on appeal and is to send $12,287 to the Town. (09/15/09)
b. Fire Truck Grant: The grant application for financial assistance toward the cost of purchasing a fire truck was not approved this year. Staff will review the application for efforts toward approval next year. (01/19/10)
c. Fire Station Hazard Mitigation Grant: A $35,000 grant application was submitted for FEMA Hazard Mitigation money available to the County from TS Fay to harden the station bay doors and shutter the windows ($26,250 FEMA/$8,750 local). FEMA approved the grant project, which was ranked #1 by the Local Mitigation Strategy Steering Committee, on October 28, 2009. Council approved the DEM/Town agreement on December 9th and an executed copy was received from DEM on January 7, 2010. The replacement doors are being installed the week of July 12. (07/20/10)
d. FEMA Firefighter Assistance Grant: The fire chief submitted an application for $45,838 Federal monies with a $2,412 local match for the following: $25,250 for 10 sets of bunker gear; $15,000 for Firefighting training for volunteers; and $8,000 for the cascade fill station to meet NFPA standards. (06/15/10)
e. Orlando Park: The FRDAP application for $50,000, which was approved by Council, was sent to FDEP on 09/01/09. The application is intended to provide improved park access at the northeast and southeast corners of the park as well as providing for additional play items. FDEP ranked this project as #10 in a field of 25 Small Projects—Development; however, FDEP did not recommend any money for any project for FY-11 and has notified the Town that no funds have been budgeted for the project. (07/20/10)
f. TS Fay: As a result of the Town’s appeal of denial by the State for the Town replacing a section of storm sewer pipe under S. Ramona Avenue immediately north of Orlando Boulevard FEMA has approved the reimbursement on appeal and is to send $12,287 to the Town. (09/15/09)
g. Stimulus Projects: FLACo conducted a survey regarding projects that can start quickly. A list of projects that can commence quickly was submitted—i.e. construction of 800 linear feet of pipe to connect 6th Avenue to 9th Avenue along S. Riverside Drive for storm water drainage purposes at an estimated cost of $100,000; replacing 40,000 linear feet of existing storm water drainage pipe at an estimated cost of $3.6 million. The Orlando Boulevard portion of the existing storm water drainage pipe project, which comprises about 20 to 25 percent of the pipe system, was explored as a possible water quality improvement project should grant money be available for water quality improvements. The projected cost is $2.13 million factoring in
Page Four
Town Manager’s Report

certain Federal requirements. Water quality money is being channeled into loan efforts. (03/17/09)
h. Parking Fees: Parking fees are intended to offset the cost of providing parking services. The Town has no authority to impose a parking tax. The lease for Nance Park reflects that revenue is to be used to cover operation and maintenance costs with any excess revenue being used toward park development. (06/15/10)
i. SCAT: The Space Coast Transportation Planning Organization (SCTPO) has reached out to municipalities toward considering municipal financial assistance to help SCAT cover operational costs. Town staff has indicated there is no money available for such assistance. (07/20/10)

3. Organizational Activity:
a. Miramar Condominium Project: The project with a site plan approved for 24 units in 2 buildings at 1325 and 1333 S. Miramar Avenue, Lots 9-11, Block 99, Section B, which is located south of the Dolphin Club, is not slated to proceed toward development. The owner of the property auctioned the property on May 27, 2010, at 5:30 p.m. He was notified that the site plan approval granted by the Zoning & Planning Board rests with the current owner. Any future owner will need to submit new site plans for the development of the site. (06/15/10)
b. N. Riverside Drive: The County has awarded a contract for the milling and resurfacing of N. Riverside Drive. The work will involve installing detectable warning devices at certain points where sidewalks meet street pavement, milling about an inch and one-half of existing pavement, resurfacing with an inch and one-half of pavement, and installing a concrete apron connecting N. Riverside Place with N. Riverside Drive. (07/20/10)
c. TMDL requirements: Staff is working with the Town’s engineering consultant to address Florida Department of Environmental Protection (FDEP) requirements for the Town to reduce TN (Total Nitrogen) and TP (Total Phosphorus). FDEP has not determined the amount of a reduction of TN and TP will be required by the Town from the Town’s storm drainage system, which empties into the Indian River. Additionally, FDEP has not determined the timeframe over which the requirements have to be met. Most recently, FDEP personnel are getting away from focusing on reducing TN and TP. FDEP desires to have seagrass within the Indian River Lagoon at an amount within 10% of the 1943 seagrass coverage—only there does not appear to be any data to reflect the 1943 coverage. FDEP personnel are trying to conjure up some information. Additionally, FDEP has expressed interest in municipalities providing money to fund County or SJRWMD staff to monitor this starting in FY-12. Town staff has expressed no interest in funding County or SJRWMD staff personnel. (07/20/10)
Page Five
Town Manager’s Report

d. NPDES: The Town submitted the required report for the second years of a five-year NPDES Phase II MS-4 permit that was issued to the Town. An on-site audit was conducted March 11, 2010. The Town was requested to provide additional documentation of compliance, which was forwarded to FDEP on April 29, 2010. (05/18/10)
e. Pavers: The Town Centre Committee is considering options as to the best approach to take with regard to embarking on a paver program as a fund-raising event. (06/15/10)
f. Halloween Festival: Pre-event meetings are being held for the October 16, 2010, Halloween Festival. The event will be held from 4:00 p.m. to 8:00 p.m. Volunteers can contact the Town Clerk in order to be contacted about future pre-event meetings. (06/15/10)

4. Council Matters:
a. No Fishing Signs: At Council’s direction on April 20, 2010, a letter was sent to FDOT to not post “no fishing from bridge” signs on US-192/SR-500 on the south side of the easternmost relief bridge (Bridge #700037), the south side of the eastbound lanes of the westernmost relief bridge (Bridge #700175), and the pedestrian bridge that will be located south of Bridge #700175 when the relief bridge replacement project has been completed. FDOT noted on April 26, 2010, that they will comply with this request. The signage plans for the completion of the relief bridge project reflected that “no fishing from bridge” signs would be posted on the south side of Bridge #700037. The consultant has been reminded of FDOT’s approval of Council’s request. (06/15/10)
b. Excess Signs: At Council’s direction a letter was sent to FDOT regarding excessive signage on US-192 and SR-A1A with the request that FDOT review all signs, particularly Do Not Block Intersection and parking directional signs, to lessen the clutter. FDOT has indicated that 13 signs should be removed, 3 signs will be adjusted, and 4 signs will be added. Included in the signs to be removed are Do Not Block intersection signs for southbound SR-A1A at 2nd and 3rd avenues, a bicyclists yield to pedestrian sign for southbound SR-A1A at US-192, 2 redundant speed limit signs, a redundant pedestrian crossing sign, and the 7 parking directional signs. (07/20/10)